Jobs

POSITION SUMMARY

The Estimator is responsible for the planning, directing, and coordinating, daily construction management activities. This position functions from the main office; and will require site visits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work cohesively with Estimating Coordinator to manage and fulfill all requirements for the bid submission.
• Responsible to understand and complete Projects from Bid through review of plans and specifications in their entirety which include site visits and Pre-Bid Meetings, as applicable.
• Responsible to interpret Bid documents and create spreadsheet(s) that summarizes the Scope of Work completely. Required to generate and track RFI questions, review, and process agenda.
• Prepare takeoffs as necessary based on nature of project and anticipated Trade Coverage.
• Manage minority business goals, wage scale requirements, bid alternates, unit prices and other residual components of a compliant Bid Submission. Must clearly communicate the requirements to bidding Trade Contractors when applicable to their work.
• Create Bidders Lists for Projects and solicit Trade Contractors participation through online Bid Manager program. Responsible to track Bid Participation closely and review with Estimating Director at timely intervals.
• Develop and distribute Project Trade Scopes of Work as necessary.
• Actively communicate with Subcontractors throughout Bid Process so that Scope is coordinated.
• Foster relationships with new Trade Contractors / maintain relationships with existing Trade Contractors.
• Conduct turnover meetings with Project Manager outlining Project Scope of Work, any notable components of the Project, and buyout status.
• Represent Estimating Department for Projects in Preconstruction, budgeting of larger Projects, increased owner and design team interaction, value engineering, assistance of establishment and development of Scope packages.

EDUCATION AND/OR EXPERIENCE (Include necessary licenses and specialized training.).

• 3+ years of experience estimating for a commercial general contractor
• School and Public Municipality (Fire Stations, Libraries, Police Stations, Community Centers, etc.) estimating experience is a plus
• A proven record of successfully bidding and budgeting projects and maintaining healthy, sustained subcontractor relationships.
• Experience with the subcontractor post-bid buyout and negotiation process, including issuance of Letters of Intent
• Proficiency in Microsoft Office Suite of programs, primarily Outlook, Excel, and Word.
• Bluebeam Revu experience is preferred.

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EDUCATION AND/OR EXPERIENCE

• 3+ years of experience estimating for a commercial general contractor
• School and Public Municipality (Fire Stations, Libraries, Police Stations, Community Centers, etc.) estimating experience is a plus
• A proven record of successfully bidding and budgeting projects and maintaining healthy, sustained subcontractor relationships.
• Experience with the subcontractor post-bid buyout and negotiation process, including issuance of Letters of Intent
• Proficiency in Microsoft Office Suite of programs, primarily Outlook, Excel, and Word. Bluebeam Revu experience is preferred.

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GENERAL JOB DESCRIPTION

1. Ensuring the organization and timely processing and execution of all Project Financials and Accounting. 2. Generating and obtaining timely approval of the Schedule of Values, generating, and timely submitting accurate owner requisitions, timely approval and processing monthly Trade / Subcontractor / Vendor requisitions and billings. Tracking and ensuring timely progress payments from owners. 3. Manage all Project Documents and Reporting including Owner Contracts, Subcontracts, Performance & Payment Bonds, Requests for Information Logs, Submittal Logs, Task Tracking Logs, Change Management Logs, Progress Reports, Meeting Minutes, and various other Project specific documentation tracking tools. 4. Assisting in the preparation of technical proposals and presentations, contract packages, budgets, research, correspondence, meeting minutes, reports, change orders, closeout documents, invoices, billings, etc. as necessary. 5. Leading the Owner’s Progress Meetings and generating Project Status Reports. 6. Participating in Coordination Meetings, as necessary. 7. Ensuring compliance of work with the contract documents, project schedules, and specifications. 8. Overseeing the sequence of construction and working with the Superintendent regarding changes to the sequence of construction. 9. Resolving scope of work disputes; in conjunction with estimating (as applicable). 10. Knowing the status of the Project and being prepared to answer questions concerning the Project. 11. Coordinating with the Superintendent and General Superintendent for their scheduling of trade / subcontractors; material / equipment deliveries, and the progress of the Project. 12. Assisting in ensuring that duties assigned to others are being completed and that these duties are examined for exactness, neatness, and conformance to the company’s policies and procedures. 13. Reviewing and updating work activity reports for Schedule Updates, coordinated with the Superintendent regarding work activities that should have occurred but did not occur and/or work activities that should have started but did not start. 14. Aiding in business development and client relations. 15. Ensure projects have a current, ‘posted’ set of working drawings / specifications. 16. Completing projects within the given budget and timeframe. 17. Providing input on new and innovative ways to approach the needs of the company. 18. Understanding client needs and achieve an acceptable level of satisfaction. 19. Studying and presenting standardization ideas to improve the efficiency and effectiveness of the company. 20. Overseeing and management of the assigned Assistant Project Manager. Ensuring that duties assigned to the Assistant Project Manager are being completed and that these duties are examined for exactness, neatness, and conformance to the company’s policies and procedures. 21. Coaching, mentoring, training, and aiding in the development of the assigned Assistant Project Manager, ensuring a clear path of career advancement. 22. Conducting performance evaluations for the assigned Assistant Project Manager. Developing and monitoring Key Performance Indicators, goals, and other metrics for tracking performance.

PROJECT SPECIFIC RESPONSIBILITIES

1. Project Schedule a. Working with the Superintendent and Trade / Subcontractors to prepare a detailed master Project Schedule. b. Monitoring and updating the Project Schedule with the Superintendent and Scheduling Consultant. c. Overseeing the Superintendent in developing, preparing, and monitoring the Three Week Look Ahead Schedule. d. Reviewing and updating work activity reports provided by the Superintendent with regard to work activities that should have occurred but did not occur and/or work activities that should have started but did not start. 2. Preparing the Monthly Project Status Reports. a. Overseeing the sequence of construction and working with the Superintendent regarding changes to the sequence of construction. b. Identifying problem areas early and developing contingency plans for the successful delivery of the project and schedule. c. Prepare and submit reports for internal Project Management meetings. 3. Project Budget and Contract Documents a. Completing the project within budget. b. Monitoring weekly general conditions costs against the Project Budget with the Superintendent. c. Preparing monthly general conditions projections. d. Preparing all pre-construction, construction, and change management estimates. e. Preparing all Trade / Subcontractor scopes of work and bid packages. f. Cross coordinating all Contract Documents to ensure expectations and intent are maintained. g. Ensuring the timely processing and execution of all Contract Documents including Bid Packages, Client contracts, Trade / Subcontractor contracts, Purchase Orders, and Billings. h. Preparing and processing all Client and Trade / Subcontractor billings, requisitions, and invoices with input from the Superintendent. i. Monitoring labor, material, and equipment costs with the Superintendent to keep costs within the Project Budget. 4. Meetings / Inspections a. Overseeing all Trade Subcontractor Pre-Construction Meetings. b. Overseeing all Project Progress Meetings. c. Participating in Trade / Subcontractor Coordination Meetings, as necessary. d. Participating in Trade / Subcontractor Preparatory Meetings, as necessary. e. Participating in Third Party and Jurisdictional Meetings and Inspections, as necessary. f. Participating in Quality Control Meetings and Inspections, as necessary. g. Participating in Safety Meetings and Inspections, as necessary. 5. Documentation a. Reviewing, preparing, and maintaining Requests for Information. b. Reviewing, preparing, and maintaining Submittals and Shop Drawings. c. Preparing and maintaining Budgets and Change Management. d. Preparing and maintaining documentation of all key issues through field correspondence. e. Ensuring the flow of documentation to and from the corporate office. f. Reviewing and approving all major trade / subcontractor submittals and shop drawings.

QUALIFICATIONS AND SKILLS:

The qualified applicant should have the following:

• Project Management experience
• College level education is preferred
• Construction Management experience in the k-12 and higher education markets preferred.
• Proficient in reading and interpreting plans and specifications
• Highly organized with strong time management skills
• Detail oriented
• Good judgment and decision-making skills
• Excellent verbal and written communication skills
• Self-motivated, able to multi-task and work independently, as well as part of a team
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Knowledge of Procore project management software and Bluebeam Revu is desirable
• LEED accreditation is desirable

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